Office & Administration Assistant

Location: Warsaw
Workload: 1/2 or 3/4 time (minimum 3 days per week in the office)
Ideal for: students or candidates looking for flexible administrative work
Salary: 35 - 50 PLN net/hour

About us

Astral Forest is a team of experts in analytics, data, and information governance. We are a growing company with global clients and ambitious goals - which means exciting challenges, diverse tasks, and real opportunities to grow.
By joining us, you will not only gain experience in office administration, HR, and operations, but you will also be gradually introduced to the world of modern technologies and data - the foundation of today’s business.

Your responsibilities

• Organizing and booking business travel
• Preparing and configuring computers and basic hardware setup
• Creating employee accounts, managing software licenses, and handling tool purchases
• Sending webinar invitations and supporting webinar coordination
• Supporting recruitment processes
• Processing and organizing invoices
• Managing day-to-day office operations: purchases, maintaining order, contact with the cleaning service, restocking supplies
• Handling purchases of equipment, trainings, and exams; managing the individual development budget  
• Activating and deactivating employee benefits; supporting onboarding and offboarding processes
• Maintaining shared office spaces in good order
• Assisting in organizing company events and team trips
• Monitoring and replenishing office supplies and consumables

What we expect

• A “make things done” attitude - reliability, ownership, and getting tasks completed
• Willingness to learn and high proactivity
• Strong organizational skills and independence
• Attention to detail and comfort with operational tasks
• Good computer and office tool skills
• Communication skills and a helpful, team-oriented approach
• English proficiency: minimum B2

What we offer

• Flexible working hours (1/2 or 3/4 time)
• A friendly and supportive team in a fast-growing environment
• Hands-on experience in administration, HR, and IT operations
• A gradual introduction to the world of data, BI, and modern technology
• A clear onboarding path and continuous support
• Opportunity to grow and potentially transition into the Delivery team
• Work from our office in the center of Warsaw
• Private healthcare, insurance, and Multisport
• Great opportunity for anyone wanting to gain hands-on IT experience

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